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What Every Notary Public in Ne...

What Every Notary Public in New York Needs to Know RIGHT NOW

  • February 2, 2023
What Every Notary Public in New York Needs to Know RIGHT NOW | Stenger, Glass, Hagstrom, Lindars & Iuele LLP Blog

Are you a Notary Public in New York? Are you aware of the new record keeping rules for the new year…

Effective immediately, as of January 25, 2023, all notaries are required to keep a journal, also known as “records.” The records must be maintained for TEN years and be capable of being produced to the Secretary of State and others as necessary in relation to the performance of the notary’s public obligations.

The records must be made contemporaneously with the performance of the notarial act and must include:

  1. The date, approximate time and type of notarial acts performed
  2. The name and address of any individuals for whom a notarial act was performed
  3. The number and type of notarial services provided
  4. The type of credential used to identify the principal, including, for verification made where a notary relies on the oath or affirmation of two witnesses who identify themselves with a valid government issued ID and who know the document signer personally, the names of the witnesses and, if applicable, the type of credential used
  5. The verification procedures used for any personal appearance before the notary public


New York Department of State has adopted the preceding changes to Title 19 of the NYCRR, Chapter V, Subchapter E, Part 182 with the addition of Sections 182.2-182.11.

For more detailed information about these and other recent additions, including information and changes regarding electronic notary public practices, visit dos.ny.gov/notary-public or contact Steve Diamond directly.


About Stenger, Diamond & Glass, LLP

Stenger, Diamond & Glass, LLP (Stenger, Glass, Hagstrom, Lindars & Iuele LLP) is a local Hudson-Valley-based, multifaceted law firm specializing in family law, wills, estates, elder law, criminal law, liquor license, residential and commercial real estate, business law, civil litigation, municipal law, property tax assessments, special needs planning and personal injury law. Stenger, Glass, Hagstrom, Lindars & Iuele LLP’s capable team are ready to serve you at any one of their three locations in Wappingers Falls, Poughkeepsie and Kingston. Call the main office at 845-298-2000 to make an appointment or visit them online at stengerglass.com.

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